The Tasks app includes the following components.
Enables you to search for tasks.
Displays the tasks folders.
My tasks. Contains your personal tasks.
Public tasks. Contains tasks shared with all users.
Shared tasks. Contains tasks shared with you by other users.
Depending on the groupware configuration, the content can differ from this information.
If clicking on a folder, its tasks are displayed.
Theicon next to the selected folder offers functions for organizing data and for exchanging data.
Buttons in the folder tree offer functions for creating folders.
Contains the following:
. Creates a new task.
. Edits a task's data.
. Changes a task's due date.
. Marks a task as done.
. Deletes the tasks selected by you.
icon . Opens a menu with further functions:
. Opens a menu with checkboxes for controlling the view.
Displays a list of tasks in the folder selected.
The following details are displayed for each task: subject, status or due date, and the progress.
The text above the list contains the name of the selected folder. The number corresponds to the number of objects in the selected folder.
If clicking on a task, its content is displayed in the detail view.
To select several tasks, enable thecheckbox in the drop-down in the toolbar.
You can also use your system's multi selection functions.
In order to select all contacts in the currently selected folder, enable thecheckbox above the list.
If clicking theicon above the list, a menu opens that allows to sort tasks. You can also define in this menu whether tasks done are displayed.
Shows the data of the task that you selected in the list.
A priority icon next to the subject, if available
Private tasks are marked with theicon .
Task's start date, if available
Status and progress
If the task has attachments, the names of the attachments are displayed.
Task's description, if available
If the task is a recurring task, recurrence parameters will be displayed.
Task's start date, if available
Task details like billing information, if available
If the task has several participants, the number of participants that accepted, declined or have not replied yet are shown on the top right side above the list of participants. In order to filter the list of participants, click the icons.
Names of the participants, if they exist. If clicking on a name, a pop-up opens. It displays information about the contact.
The person's contact data.
If you exchanged E-Mails with this person, they are displayed below Recent conversations.
If you have appointments scheduled with this person, they are displayed below Shared appointments.
Information about this person from social networks. You can use the available buttons to open this person's profile.
If clicking on an appointment or an E-Mail, an additional pop-up opens.
If the appointment includes external participants, their names are displayed below External participants.
Parent topic The Tasks Components
This view is used when creating a new task or editing an existing one.
Depending on the groupware configuration, elements that can be either at the top or at the bottom of the screen.
button. If clicking on this button, the current task data are saved and the editing page is closed.
button. In order to cancel the creation or editing, click on this button.
input field. Enter the subject in this field. The subject is displayed as task title in the views.
input field. You can enter a description for the task in this field.
button. Displays additional input fields.
and input fields. Defines the start and the due date. If clicking on it, a dialog for selecting the date opens.
If thecheckbox is disabled, you can set start and due times.
checkbox. Enable this checkbox if the task is to last the entire days.
drop-down menu. Defines when to be reminded of the task's due date by an entry in the info area. You can also set a date and time for the reminder in . In this case, will be preselected in the field.
drop-down menu. Defines the task's status. You can also enter a percentage value for the task completion in .
drop-down menu. Defines the task's importance.
checkbox. Enable this checkbox if other users are not to see the task's subject and description.
input field. Enter the names of the participants that are to take part in the task in this field.
button below . Click on this button to attach one or several files to the contact data.
button. If clicking on it, additional data fields are displayed where you can enter billing details like estimated efforts, actual efforts or billing information.