First Steps

3.1. The User Interface

The user interface includes the following components:

  • A menu bar on the top.

    Depending on the groupware configuration, there is a header bar above the menu bar. It displays the software title and your username.

  • On the left side below the menu bar the search bar is displayed. It can be enabled or disabled together with the folder tree.

  • The Folder tree can be activated on the left side.

  • On the right side below the menu bar a toolbar is displayed. It contains app specific functions and functions for selecting the view in the display area.

  • The remaining space is used for the display area.

  • Depending on the action executed, the pop-up window or the notification area will overlap the display area.

  • Text that can be clicked is displayed in blue.

  • You can also use the keyboard to access the user interface functions.

The following screen shots show the user interface, using the E-Mail application as an example.

Menu bar

The menu bar


  • Buttons for launching applications like E-Mail or Calendar

    Next to the E-Mail button, the number of unread E-Mails in your personal E-Mail folders are displayed.

  • Depending on the action, additional buttons might be displayed e.g., if composing a new E-Mail or editing an appointment.

  • Unread Badge icon . The icon notifies you of the number of new objects e.g., scheduled appointment invitations. If clicking the icon, the notification area opens.

  • Refresh icon . Reloads objects from the server. Irrespective of this function, objects are refreshed in regular intervals.

  • Help icon . Opens a context related help page. Depending on the current app, the respective help page from the online help is displayed. You can also open the online help from the system menu.

    Tip: Some dialog windows also include the help icon. If clicking on it, the respective help for the dialog window context is displayed.

  • System menu icon . Opens a menu with the following entries:

    • Settings. Opens a page that allows customizing settings.

    • My contact data. Opens a window where you can adjust your personal contact data in the global address book.

    • Help. Opens the online help.

    • Sign out. Signs you out from the groupware.

    Depending on the groupware's configuration, further menu entries might be available.

Search bar

The search bar

In order to display the search bar, click on View in the toolbar. Enable Folder view.


  • Input field for the search term

  • Search icon . Starts a search.

  • Search menu. Depending on the app, it contains different search parameters.

The search result is displayed in the display area.


The toolbar

The toolbar is located below the menu bar.


  • Buttons for creating new objects, e.g. a new E-Mail or a new contact.

  • Buttons or icons for editing objects.

  • Depending on the app, further app specific buttons or icons might be available.

  • Actions icon . Contains app specific functions for organizing objects.

  • View button. Contains functions for controlling the layout in the display area and for opening or closing the folder tree.

Folder tree

The folder tree

To open or close the folder tree, use one of the following methods:

  • Click on View in the toolbar. Enable or disable Folder view.

  • On the bottom left side, click the Open folder view icon or the Close folder view icon.


  • the app specific folders

  • depending on the application, sections for personal, public and shared folders

    Note: Depending on the groupware configuration, those sections might not be displayed if there are no public or shared folders.

  • The Folder-specific actions icon next to the selected folder. It contains functions for organizing folders. Depending on the folder, further functions might be available.

    Tip: You can also access the folder-specific actions by right-clicking on a folder.

  • Depending on the app, further functions might be available.

Display area

The display area


  • A list of objects. On top of the list, control elements for selecting or sorting objects are displayed.

    The details of the object selected in the list, are displayed in a detail view.

  • An icon view of objects. Clicking on an object opens a pop-up window. The object's details are displayed in the pop-up.

You can change the view in the display area by using the View button in the toolbar.


The pop-up

Shows an object's details. In order to open the pop-up, click on a groupware object in the display area. If you read an E-Mail in the display area and click on the name of the sender, the following elements are displayed in the pop-up:

  • buttons for certain actions, e.g. copying the sender's contact data to a folder

  • the sender's contact data

  • relevant information, e.g. your shared appointments or your E-Mail conversation with the sender

  • Information about this person from social networks. You can use the available buttons to open this person's profile.

Those person related data are called halo view. If clicking on certain objects in the pop-up, a further pop-up opens. In order to close a pop-up, click the Close icon on the upper right side.

Notification area

The notification area

Displays information about the following objects:

  • new appointment invitations

  • reminders for queued appointments

  • queued tasks

  • tasks with a due date in the past

In order to open the notification area, click the Unread badge icon. If there are notifications, they will be displayed. You can do the following:

  • To close the notification area without deleting the notifications, click the Close icon.

    You can also click the icon in the menu bar again.

  • If you want to be reminded again later, click on Notify me again later.

  • To accept or deny appointment invitations, click on the respective button next to the appointment.

    To mark tasks as done, click on the respective button.