The Files app includes the following components.
Enables you to search for files.
Displays the folders.
My files. Contains your personal files and folders. Per default, it contains folders for documents, music, images, and videos.
My attachments. Displays the file attachments of E-Mails sent or received by you.
My shared E-Mail attachments. Contains the file attachments sent by you as a link.
My shares. Shows the files and folders shared by you for other users or external partners.
Trash. Contains the files deleted by you.
Shared files. Contains files shared with you by other users.
Public files. Contains files shared with all users.
Thebutton below the folders offers functions for adding cloud storage accounts that you set up in third party products like Dropbox.
Depending on the groupware configuration, the content can differ from this information.
If clicking on a folder, its contents are displayed.
Theicon next to the selected folder offers functions for organizing data and for exchanging data.
Contains the following elements. Note: Some buttons are only displayed, if objects have been selected.
. Contains the following functions:
. Adds one or multiple local files.
Guard.. Adds and encrypts a local file. This function is only available if you have access to
. Creates a simple text file.
. Creates a new folder.
icon . This function allows to share files or folders.
icon . Shows the contents of the folder's files in the viewer.
icon . Starts a presentation. This function is only available if you select a document in the PowerPoint or PDF format.
icon . Downloads the files selected by you. Multiple files are downloaded as zip archive.
icon . Deletes the files or folders selected by you.
icon . Opens a menu with further functions:
Note: If you selected multiple files, some functions are not available.
Instructions for the buttons and icons
|Creating Files or Folders|
|Displaying a file's content|
|Holding a presentation|
|Downloading files or folder contents|
|Keys and key combinations|
Instructions for the functions in themenu
|Sending files as E-Mail attachments|
|Moving files or folders|
Parent topic: The Files Components
The navigation path is located below the toolbar.
Navigation path. It shows the path to the folder opened. To open a parent folder, click on a path entry.
select all files and folders, select all files, clear the selection
display certain file types only, display all file types
button. Sorts the files in the display area by various criteria.
Displays the files and folders as list, icons or tiles In order to select a view, click on the toolbar. The views are differentiated as follows:button in the
For each file and folder a row with the following content is displayed in theview.
An icon. There are different icons for the single object types.
The name of the file or folder.
Date or time of the last change
In the case of files, the size is displayed.
For each file and folder the following information is displayed in theview.
An icon. If available, a file preview is shown.
The name of the file or folder.
Files and folders are displayed as squares in theview.
In order to display specific object types only, click on Filter.in the navigation bar. Enable an entry below
In order to display all objects, click on Filter.in the navigation bar. Enable the entry below
In order to sort objects, click onin the navigation bar. Enable an entry.
Select a file or folder by clicking on it. You can also use your system's multi selection functions.
You can also use checkboxes to select files or folders. In order to display the checkboxes, click on the toolbar. Enable .button in the
To select all objects or files or to clear the selection, click on Select.in the navigation bar. Click on an entry below
If double-clicking on a folder, it will be opened.
If double-clicking on a file, it will be opened in the viewer.
Displays information about the selected object in a sidebar. If no sidebar is displayed, click on toolbar. Enable .in the
Details. Shows general information: the name of the file or folder, the file size, the date of the last change, the editor's name, folder, link
If you shared the object, the button next to Shares can be used to open the dialog window for editing shares.
When having selected an object in the My attachments folder, the button is displayed. If clicking on it, the respective E-Mail with the attachment is displayed.
Description. Shows file comments, if available.
In order to add a description, click on. In order to edit a description, double-click on the description.
Shows the contents of files. In order to launch the viewer, do one of the following:
Name of the selected file. If clicking on the name, the Rename dialog window opens.
icon . Downloads the file.
icon . This function allows to share data.
icon . If clicking the icon, a menu with further functions opens:
icon . Clicking on it displays the contents of the selected file on a new page. For documents in the Office format, there are page navigation functions available:
icon . If clicking the icon, the viewer will be closed.
A view of the file contents, if available
If there are further files, icons for browsing are displayed to the left and to the right of the view.