E-Mail

5.9. E-Mail Settings

How to use the general E-Mail settings:

  1. Click the System menu icon on the right side of the menu bar. Click the Settings menu item.

  2. Click on E-Mail in the sidebar.

  3. Change the settings.

Permanently remove deleted emails

Defines whether E-Mail messages will be removed permanently immediately after you click the Delete button or whether they will go to the trash folder.Warning: Permanently removed E-Mail messages can not be restored.

Automatically collect contacts in the "Collected addresses" folder while sending E-Mails

Defines whether new E-Mail addresses are automatically collected in the Collected contacts folder when sending a new E-Mail. The Collected addresses folder is located below your personal contact folder.

Automatically collect contacts in the "Collected addresses" folder while reading E-Mails

Defines whether new E-Mail addresses are automatically collected in the Collected addresses folder when reading a new E-Mail. The Collected addresses folder is located below your personal contact folder.

Use fixed-width font for text mails

Specifies whether a fixed-width font is used when composing a plain text E-Mail.

Ask for mailto link registration

Defines whether the groupware can ask for a mailto link registration.

Append vcard

Specifies whether your contact data will be attached to a new E-Mail in the vCard format.

Insert the original E-Mail text into a reply?

Specifies whether the original E-Mail text is appended to an E-Mail reply.

Forward E-Mails as

Specifies how an E-Mail text is sent when forwarding the E-Mail:

  • When choosing the Inline option, the text is sent within the new E-Mail text body.

  • When choosing the Attachment option, the text is sent as an attachment to the new E-Mail.

Format emails as

Defines the format in which E-Mails are sent:

  • If using the HTML option, the E-Mail text is sent with HTML markup. You can format the E-Mail text.

  • If using the Plain text option, the E-Mail text is sent as plain text without formatting.

  • If using the HTML and plain text option, the E-Mail text is sent with HTML markup and as plain text.

Default sender address

Specifies the pre-set sender address for new E-Mails. Note: The sender's name is displayed in front of the E-Mail address. If you enter a name in the Your name field of the E-Mail Accounts settings, this name overwrites the preset sender name.

Auto-save email drafts

Specifies the interval for saving an E-Mail while being composed to the Drafts folder. The Disabled option deactivates this function.

Always add the following recipient to blind carbon copy (BCC)

To send each outgoing E-Mail as blind copy (BCC) to an E-Mail address, enter the wanted E-Mail address in this field.

Allow HTML formatted E-Mail messages?

Specifies whether or not displaying HTML messages is allowed. In terms of bandwidth, HTML messages have a high impact and can be a high security risk as they can contain dangerous scripts.

Allow pre-loading of externally linked images

Specifies whether or not the preview of externally linked graphics in HTML E-Mail messages is allowed:

  • If this option is disabled, external graphics are not directly displayed. This setting protects your privacy.

  • If this option is enabled, external graphics are loaded and displayed when viewing an HTML message.

Color quoted lines

Specifies whether original messages are highlighted and introduced with a vertical line. The messages or replies will be displayed as embedded. This option assumes that the original mail text is not attached but appended to the E-Mail.

Show requests for read receipts

Defines whether a return receipt is displayed if a received E-Mail includes receipt confirmation request.

Notification sounds

Defines whether a sound is played for incoming E-Mails. You can select between different sounds.Note: Your browser has to allow the groupware server to send notifications.

Change IMAP subscriptions

Contains functions for subscribing to E-Mail folders.