The E-Mail app includes the following components.
Enables you to search for E-Mails
Displays the E-Mail folders.
Inbox. Per default, all incoming E-Mails are received in this folder.
Drafts. Contains the E-Mails saved as draft.
Sent objects. Contains the E-Mail sent by you.
Trash. Contains the E-Mail deleted by you.
Archive. Contains the E-Mails archived by you.
My folders. Contains the E-Mail folders created by you.
Depending on the groupware configuration, the content can differ from this information.
To display the number of E-Mails in a folder, hover over the folder name. A tooltip shows the number of E-Mails.
If clicking on a folder, its E-Mails are displayed.
Theicon next to the selected folder offers functions for organizing data and app specific folder functions.
Below the folders there's the buttonfor adding E-Mail accounts.
In the Files app, the button below the folders shows all E-Mail attachments that you have received or sent .
Depending on the groupware's configuration, additional buttons are available below the folders. Those buttons allow to launch a wizard to configure various clients.
Shows predefined categories for the E-Mails in the Inbox folder. This allows to assign incoming E-Mails to certain categories sorted by senders.
Depending on the groupware's configuration, categories might not be available. If categories are available, you can show or hide the categories bar in the toolbar.menu in the
The categories' number, names and order are preset. Depending on the server configuration, some categories can be renamed or disabled.
If clicking on a category, only the E-Mails assigned to this category are shown in the display area.
If double-clicking or right-clicking on a category, a window opens that allows to rename or disable categories.
Contains the following:
. Creates a new E-Mail.
Icons forand the selected E-Mail:
icon . Deletes the E-Mails selected by you.
icon . Opens a menu allowing you to move an E-Mail to a category. This icon is only available if the categories bar is displayed.
icon . Opens a menu allowing you to assign a colored label to the E-Mail.
icon . Archives the E-Mails selected by you.
icon . Opens a menu with further functions:
. Opens a menu with checkboxes for controlling the view.
Defining the layout of the list and detail view:, ,
. Shows the list of E-Mails. To display the detail view click on an E-Mail. Above the detail view a navigation bar is displayed.
. Opens or closes the categories bar.
. Opens the dialog window for configuring the categories bar.
. Opens or closes the folder tree.
. Displays checkboxes for marking objects, in the list.
. Next to each E-Mail in the list, a contact picture of the sender is displayed, provided the sender saved one in the address book.
. Shows the exact date and time when the E-Mail was received.
. Shows the E-Mail's size instead of the date and time.
Files app.. Shows all attachment that you have sent or received, in the
Instructions for the buttons and icons
|Sending a new E-Mail|
|Replying to E-Mails|
|Categorizing E-Mails with colored labels|
|Keys and key combinations|
Instructions for the functions in themenu
|Marking E-Mails as read or unread|
|Showing the E-Mail source|
|Creating E-Mail reminders|
|Adding an E-Mail to the portal|
Parent topic The E-Mail Components
Parent topic: The E-Mail Components
Displays a list of the E-Mails in the current folder. If you use categories, the E-Mails of the selected category are displayed in the inbox.
The following details are displayed for each E-Mail: sender, subject, date or time of the receipt or the E-Mail's size. Unread E-Mails are marked with the Unread icon .
If available, additional information is shown: attachment icon, colored label, number of E-Mails in the conversation, priority.
To select several E-Mails, enable thecheckbox in the drop-down in the toolbar.
You can also use your system's multi selection functions.
In order to select all visible E-Mails in the currently selected folder, enable thecheckbox above the list.
Note: The checkbox only selects all visible E-Mails in a folder. To reduce latency, only a certain percentage of the E-Mails in a folder will be loaded by the server if their number exceeds a defined limit. To display all E-Mails in a folder, browse to the bottom of the list. Wait until all E-Mails have been loaded by the server.
If clicking on thebutton above the list, a menu opens that helps you sort your E-Mails.
To combine all E-Mails of a conversation in a single list entry, enable thecheckbox in .
The sorting setting will be applied to the selected E-Mail folder. You can use different settings for the single folders.
If clicking on an E-Mail, its content is displayed in the display area.
To adjust the list width, hover over the line between the list and the detail view. A double arrow will be displayed. Drag the border to the left or to the right.
Displays the E-Mail that you selected in the list.
If E-Mails are sorted by conversations, the number of E-Mails in a conversation is displayed below the subject. To open or close all E-Mails in the conversation, click theicon . If clicking on a free area between the sender and the date of receipt, the E-Mail opens or closes.
A picture of the sender, if available.
icon . Changes the status from Read to Unread and vice versa.
The sender's name. The recipient's name. The names of additional E-Mail recipients, if existing. If clicking on a name, a pop-up opens. It displays information about the contact.
Date and time of the receipt.
icon . Opens a menu allowing you to assign a colored label to the E-Mail.
Frequently used functions:, , ,
icon . Opens a menu with editing functions.
If the E-Mail contains attachments, further elements are displayed:
If selecting an E-Mail with an attachment as link in the Sent items folder, information about the attachment are displayed at the top of the E-Mail.
Quotes from previous E-Mails are marked at the beginning of the line. If the quote is only partly displayed, you can use theicon to display the complete quote.
If clicking on a sender's or recipient's name in the detail view, a pop-up opens.
Buttons for frequently used functions:
If this contact is not yet in a address book,is displayed. If clicking on the button, the page for creating a new contact opens.
. Opens the page for sending a new E-Mail to the person.
. Opens the page for creating an appointments with this person.
if the contact is saved in a personal address book,is displayed. If clicking on the button, the page for editing the contact opens.
Saved as.icon . Removes the contact from the address book shown in
icon . If clicking on the button, a menu with frequently used functions for organizing contacts is opened.
The person's contact data.
If the contact data of this person are saved, the path to the address book with the contact data is displayed.
Information about this person from social networks. You can use the available buttons to open this person's profile.
If you share appointments with this person, they are displayed below Shared appointments.
If you exchanged E-Mails with this person, they are displayed below Recent conversations.
This view is used when creating a new E-Mail or editing an E-Mail draft.
Depending on the groupware configuration, elements that can be either at the top or at the bottom of the screen.
. When having completed the required input, click on this button to send the E-Mail.
Drafts folder.. If clicking on this button, the current E-Mail content is saved in the
. In order to cancel the process, click on this button. In the next dialog window, you can choose between some options.
Your sender address is displayed next to. Depending on your groupware account's settings, you can choose between various sender addresses. In order to select another sender address, click on the address.
input field. Enter one or several recipients in this field. While entering the recipients, matching suggestions are displayed. To accept a suggestion, click on it.
To send a copy to other recipients, click onor on the right side of the input field. Enter the addresses of the recipients of the copy or the blind copy in the matching input fields.
If clicking on, or , a list opens that allows to select recipients.
input field. Enter your E-Mail's subject in this field.
Files app.button. Click on this button to add local files or files that are saved in the
button. Let's you define whether to add a signature to the E-Mail text. Click on the button to select or remove a signature. In the E-Mail settings you can create or edit signatures.
button. Click on this button to set specific options: The E-Mail's text format, priority, read receipt.
Input field for the E-Mail text. Enter the text in the field. If having selected the html format from the, you can format the text or add images.