Organizing Data

Sharing

11.3.1. Sharing with public links

You can share data with read access by creating a public link. You can give this link to other persons. Everyone who gets this link can view the data. There are the following options:

  • You can share the following data with read access by using a public link: address books, calendars, tasks, folders. files.

    E-Mails can not be shared with a public link.

  • You can set a password for the access. You can define that the link expires after a specific time frame, e.g. after one month.

  • You can revoke the public link.

How to share data with read access by using a public link:

  1. Select the app that should be used for sharing data.

    Select a folder in the folder tree.

    Note: Select a folder for which you have the permission to share. Depending on the app, some folders can not be shared.

  2. Click the Folder-specific actions icon next to the folder name. Click on Get a link.

    In the Files app, you can also click the Share icon in the toolbar. Click on Get a link.

    The window for sharing objects will be opened. It contains a public link for a read access to the share.

  3. Use the following methods:

    • To insert the link into other applications, click the Copy to clipboard icon next to the link.

    • In order to directly send the link per E-Mail, enter the respective E-Mail addresses. You can enter a message for the recipients.

    • Per default, the data are shared with read access for an unlimited time. To set a time limit for the access to the shared data, enable Expires in. Select a time range.

    • To protect the access with a password, enable Password required. Enter a password. If you send the public link per E-Mail, the E-Mail contains the password.

  4. Click on Close.

Tips:

  • In order to view the public link again, repeat the first two steps.

  • In the Files app, you can also share a single file. To do so, proceed as follows:

    1. Select the file in the display area.

    2. Click the Share icon in the toolbar.