Address Book

6.8. Searching for Contacts

In order to search for specific contacts, you can use the following search criteria:

  • search terms for name, E-Mail address, phone number, department, address

  • Folders that are to be searched

  • Type: all, contact, distribution list

  • Folder type: all, private, public, shared

How to search for contacts:

  1. Click the Start search icon or in the input field in the search bar. The folder button indicates the folders to be searched. The Options drop-down offers functions for limiting the search.

    The input field
  2. To select a folder for the search, click on the folder button.

    • If you select All folders, all private, public, and shared folders and subfolders are searched.

    • If you select a specific folder or the folder, only this folder is searched, but no subfolders.

  3. Enter a search term in the input field. The search menu opens.

    The search menu

    Define the data sources to be searched by clicking on an entry in the search menu.

    • If clicking on the search term or pressing enter, the following data sources are searched: name, address, phone number

    • In order to only search in names, click on in names in the search menu.

      Accordingly, you can limit the search to E-Mail addresses, phone numbers, departments or addresses.

    • In order to search for a contact matching the search term, click on a name in the search menu.

    Result:

    • The search results are displayed in the list that is shown in the display area.

  4. You have the following options to adjust the search result:

    • To refine the search result, enter further search terms: To remove a search term, click the icon next to the search term.

    • To search in another folder, click on the folder button. Select a folder.

    • To limit the search to private, public or shared folders, click on Options. Select a folder type.

    • To limit the search to contacts or distribution lists, click on Options. Select a type.

  5. In order to finish the search, click the Cancel search icon.