1&1 Webmail Server

Table of Contents

1 About This Documentation
1.1 Who is the Target Group for this Documentation?
1.2 Which Contents are Included in the Documentation?
1.3 Design Elements
1.4 Terminology
1.5 Further Help
2 Getting Started with the Groupware
2.1 Groupware Definition
2.2 System Requirements
2.3 Operating Instructions
2.4 Signing in, Signing out
3 First Steps
3.1 The User Interface
3.2 Keyboard Input
3.2.1 Keys and key combinations
3.2.2 Interacting with the user interface via keyboard
3.2.3 Examples of usage
3.3 Customizing the Basic Settings
3.4 Changing Personal Contact Data
3.5 Setting up Accounts for Social Networks
3.6 Manually Downloading and Installing Clients and Apps
3.7 Using a Wizard to Set Up Clients and Apps
4 Start page
4.1 The Start page Components
4.2 Customizing the Start page
4.2.1 Changing the widgets' order
4.2.2 Removing Portal widgets
4.2.3 Adding Portal widgets
4.2.4 Adding a Portal widget for social networks
4.2.5 Changing the Portal widgets' settings
5 E-Mail
5.1 The E-Mail Components
5.2 Displaying E-Mails
5.3 Viewing or Saving E-Mail Attachments
5.4 Sending E-Mails
5.4.1 Sending a new E-Mail
5.4.2 Replying to E-Mails
5.4.3 Forwarding E-Mails
5.4.4 Automatically forwarding E-Mails
5.4.5 Sending a vacation notice
5.4.6 Creating and managing signatures
5.5 Organizing E-Mails
5.5.1 Working with tabs
5.5.2 Moving E-Mails
5.5.3 Copying E-Mails
5.5.4 Marking E-Mails as read or unread
5.5.5 Collecting addresses
5.5.6 Categorizing E-Mails with colored labels
5.5.7 Showing the E-Mail source
5.5.8 Working with E-Mail drafts
5.5.9 Creating E-Mail reminders
5.5.10 Adding an E-Mail to the portal
5.5.11 Saving E-Mails
5.5.12 Importing E-Mails
5.5.13 Printing E-Mails
5.5.14 Archiving E-Mails
5.5.15 Deleting E-Mails
5.5.16 Cleaning up E-Mail folders
5.5.17 Editing multiple E-Mails at once
5.5.18 Using Unified Mail
5.5.19 Using E-Mail filters
5.6 Searching for E-Mails
5.7 E-Mails within a Team
5.7.1 Subscribing to E-Mail folders
5.7.2 Inviting all E-Mail recipients to an appointment
5.7.3 Saving all recipients of an E-Mail as a distribution list
5.8 E-Mail Accounts
5.8.1 Setting up and editing E-Mail accounts
5.8.2 Using external E-Mail accounts
5.8.3 Changing the folders of the primary E-Mail account
5.9 E-Mail Settings
6 Address Book
6.1 The Address Book Components
6.2 Displaying Contacts
6.3 Viewing or Saving Contact Attachments
6.4 The Halo View
6.5 Adding Contacts
6.5.1 Creating a new contact
6.5.2 Adding a contact from vCard
6.5.3 Importing contacts from files
6.5.4 Importing contacts from social networks
6.6 Creating distribution lists
6.7 Organizing Contacts
6.7.1 Sending E-Mails from within an address book
6.7.2 Inviting contacts to an appointment
6.7.3 Editing contacts
6.7.4 Moving Contacts
6.7.5 Copying Contacts
6.7.6 Sending contacts as vCard
6.7.7 Adding contacts as Xing contacts
6.7.8 Inviting contacts to Xing
6.7.9 Printing Contacts
6.7.10 Deleting Contacts
6.7.11 Editing multiple contacts at once
6.8 Searching for Contacts
6.9 Contacts in Teams
6.10 Interchanging Contacts with Other Applications
6.11 Address Book Settings
7 Calendar
7.1 The Calendar Components
7.2 Viewing Appointments
7.2.1 Displaying appointments in a calendar view
7.2.2 Displaying multiple time zones
7.2.3 Displaying appointments in the list view
7.2.4 How are appointments displayed?
7.3 Viewing or Saving Appointment Attachments
7.4 Creating Appointments
7.4.1 Creating new appointments
7.4.2 Scheduling appointments with several participants
7.4.3 Creating a follow-up appointment
7.4.4 Creating appointments from iCal attachments
7.4.5 Importing appointments from files
7.4.6 Subscribing appointments from other calendars
7.4.7 Resolving appointment conflicts
7.5 Answering Appointment Invitations
7.6 Managing Appointments
7.6.1 Editing appointments
7.6.2 Editing appointments with drag and drop
7.6.3 Changing the appointment status
7.6.4 Managing favorite timezones
7.6.5 Using calendar colors
7.6.6 Moving appointments to another folder
7.6.7 Printing appointments
7.6.8 Deleting appointments
7.6.9 Editing multiple appointments at once
7.7 Searching for Appointments
7.8 Appointments in teams
7.8.1 Sharing appointments
7.8.2 Sending an E-Mail to participants
7.8.3 Inviting participants to a new appointment
7.8.4 Creating a distribution list from the list of participants
7.9 Managing Groups
7.10 Managing Resources
7.11 Calendar Settings
8 Tasks
8.1 The Tasks Components
8.2 Viewing Tasks
8.3 Viewing or Saving Appointment Attachments
8.4 Creating Tasks
8.5 Answering Task Invitations
8.6 Managing Tasks
8.6.1 Editing tasks
8.6.2 Marking tasks as done
8.6.3 Changing a task's due date
8.6.4 Moving tasks
8.6.5 Changing tasks confirmations
8.6.6 Printing tasks
8.6.7 Deleting tasks
8.6.8 Editing multiple tasks at once
8.7 Searching for Tasks
8.8 Tasks in teams
8.8.1 Sharing tasks
8.8.2 Delegating tasks
8.9 Interchanging Tasks with Other Applications
8.10 Tasks Settings
9 Files
9.1 The Files Components
9.2 Viewing Files and Folders
9.2.1 Displaying a file's content
9.2.2 Displaying E-Mail attachments
9.2.3 Holding a presentation
9.2.4 Downloading files or folder contents
9.3 Creating Files or Folders
9.4 Managing Files
9.4.1 Sending files as E-Mail attachments
9.4.2 Editing file names
9.4.3 Moving files or folders
9.4.4 Copying files
9.4.5 Deleting files
9.5 Searching for Files
9.6 FilesSettings
10 Editor
10.1 Creating Text Files
10.2 Editing Text Files
11 Organizing Data
11.1 Folders
11.1.1 Folder types
11.1.2 Navigating within the folder structure
11.1.3 Hiding folders
11.1.4 Adding folders to favorites
11.1.5 Creating folders
11.1.6 Renaming folders
11.1.7 Moving folders
11.1.8 Deleting folders
11.2 Permissions
11.2.1 Which permissions can be granted?
11.2.2 Permissions for folders that already exist
11.2.3 Permissions for new folders
11.3 Sharing
11.3.1 Sharing with public links
11.3.2 Inviting to a shared item
11.3.3 Accessing shared data
11.3.4 Managing own shares
11.3.5 Viewing own shares in the Files app
11.4 Subscriptions
11.4.1 Subscribing to data
11.4.2 Managing subscribed folders
12 Data interchange
12.1 Importing Data
12.1.1 Importing appointments and tasks in iCal format
12.1.2 Importing contacts in the vCard format
12.1.3 Importing contacts in the CSV format
12.2 Exporting Data
12.2.1 Exporting folder data
13 Questions and Answers
Frequently Asked Questions
13.1 General questions
Q: Where can I find my personal data and settings?
Q: Why can particular buttons or input fields not be found?
Q: How am I notified about new E-Mails or appointment invitations?
Q: How can I read current messages from social networks or news pages?
13.2 Questions about E-Mails and contacts
Q: How can I send an E-Mail to multiple addresses at once?
Q: What is the purpose of the input fields Copy to... and Blind copy to...?
Q: I regularly send E-Mails with identical or similar content. How can I speed up this process?
Q: Can I e.g. access E-Mails sent to my Google Mail account?
Q: How can I automatically forward E-Mails to my replacement?
Q: How to keep the overview over my E-Mail accounts inboxes??
Q: How can I use the conditions in E-Mail filter rules?
Q: How can I use the contacts from my social networks?
13.3 Questions about tasks, calendars, and appointments
Q: When should I use a task and when should I use an appointment?
Q: How can I create a task from an E-Mail?
Q: How can I organize another person's appointments as a representative?
Q: How do I use the availability function, e.g. Free, Busy, Absent etc?
Q: How do I use the calendar or tasks recurrence settings?
Q: How to find free times when creating appointments?
13.4 Questions about data organization and team work
Q: How can I make certain contacts available to my external partners?
Q: How can I share specific documents with my external partners?
Q: I want to share a folder with other users. Which permissions do I have to set?
Index